A planning meeting was held on Wednesday, May 18th at 12:30pm in person and on zoom.  Following are the notes taken by Ms. Gabby Mastro.  (google doc here)

Dance: (Chairs: Hope Blackman, Anjali Khanna)

  • Logistics:
    • Friday, June 3, 7-9 PM
    • Gym and blacktop
      • Blacktop for DJ, lights, food, drink, etc.
      • Hallway w/ drama/music classrooms: bistro seating, relaxing
      • Gym: Other stuff
  • Photo Booth: Anjali (Shriya’s mom)
    • ASB covering deposit
    • PTA/parents covering remaining balance
      • Check? Cash? PO? By when?
  • Theme: “Under The Bigtop” / Circus
  • Food and drinks
    • Candy bar w/ bags and gloved adults handing it out
    • chips/goldfish/popcorn (prepackaged)
    • water, lemonade (cups)
  • Garbage cans
  • Tables
  • Seating area (and decor/tables/chairs)
  • Bathroom decor
  • Stage?
  • Curtains (to block off half of gym)
  • DJ song list – 3 weeks before
  • Photo opportunity outside the doors of the dance
  • Sign-Up-Genius: Create after meeting
    • Set-up: during the day on Friday (gym)
    • Activities – photo booth 
      • Adult to supervise
    • Food
    • Staff supervision of dance/seating area (a few staff members)
    • Perimeter supervision
    • Bathroom decor
    • Extra theme materials
    • Monetary contributions

 

Pool Party: (Chairs: Haven O., Lisa Devora)

  • Logistics:
    • Walking over around 10:30, returning around 1:45
    • Return time is critical – gowns and tickets to be handed out afterward
  • Music
    • Leadership speaker
  • Food
    • pizza, popsicles, picnic, BBQ
  • Activities
    • Soccer
    • drawing/art 
    • Velcro catch game
    • Frisbee
    • Corn hole
    • Sun screen
    • Photo opportunities
  • Supervision – teachers, parent volunteers
    • Parents – food
    • Parents – activities
    • Staff – pool
    • Staff – locker rooms
  • Locker room supervision
    • Fahy and Baraban
  • Financial Considerations
    • ASB handles lifeguards and insurance
  • Sign-Up-Genius: Create after meeting
    • Food – 
      • pick up food from Costco, etc.
      • Donate bags of chips
    • Activities
    • Supervision
    • Pop up tents

 

Promotion: 7th grade parents only

  • Sign-Up-Genius: 
    • Set up
    • Take down
    • Communication directly w/ Mastro and McEachern

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