A planning meeting was held on Wednesday, May 18th at 12:30pm in person and on zoom. Following are the notes taken by Ms. Gabby Mastro. (google doc here)
Dance: (Chairs: Hope Blackman, Anjali Khanna)
- Logistics:
- Friday, June 3, 7-9 PM
- Gym and blacktop
- Blacktop for DJ, lights, food, drink, etc.
- Hallway w/ drama/music classrooms: bistro seating, relaxing
- Gym: Other stuff
- Photo Booth: Anjali (Shriya’s mom)
- ASB covering deposit
- PTA/parents covering remaining balance
- Check? Cash? PO? By when?
- Theme: “Under The Bigtop” / Circus
- Food and drinks
- Candy bar w/ bags and gloved adults handing it out
- chips/goldfish/popcorn (prepackaged)
- water, lemonade (cups)
- Garbage cans
- Tables
- Seating area (and decor/tables/chairs)
- Bathroom decor
- Stage?
- Curtains (to block off half of gym)
- DJ song list – 3 weeks before
- Photo opportunity outside the doors of the dance
- Sign-Up-Genius: Create after meeting
- Set-up: during the day on Friday (gym)
- Activities – photo booth
- Adult to supervise
- Food
- Staff supervision of dance/seating area (a few staff members)
- Perimeter supervision
- Bathroom decor
- Extra theme materials
- Monetary contributions
Pool Party: (Chairs: Haven O., Lisa Devora)
- Logistics:
- Walking over around 10:30, returning around 1:45
- Return time is critical – gowns and tickets to be handed out afterward
- Music
- Leadership speaker
- Food
- pizza, popsicles, picnic, BBQ
- Activities
- Soccer
- drawing/art
- Velcro catch game
- Frisbee
- Corn hole
- Sun screen
- Photo opportunities
- Supervision – teachers, parent volunteers
- Parents – food
- Parents – activities
- Staff – pool
- Staff – locker rooms
- Locker room supervision
- Fahy and Baraban
- Financial Considerations
- ASB handles lifeguards and insurance
- Sign-Up-Genius: Create after meeting
- Food –
- pick up food from Costco, etc.
- Donate bags of chips
- Activities
- Supervision
- Pop up tents
- Food –
Promotion: 7th grade parents only
- Sign-Up-Genius:
- Set up
- Take down
- Communication directly w/ Mastro and McEachern